Section1: The association shall be known by the name of SIXTEEN ACRES CIVIC ASSOCIATION, INC. (hereinafter the "Association").
 

Section 2: It shall have a corporate seal bearing the name of the Association, and such other device or inscription as the Board of Directors may determine.

Section 3: The purpose of the Association is to serve, in the best interests of the residents, as a liaison between the Community of Sixteen Acres and city government or other bodies. The Association will, through various committees, work with the Community to implement projects to maintain and improve conditions in Sixteen Acres.
 

Section l: Any person who is interested in the betterment of the Sixteen Acres community and living within Sixteen Acres as defined in Article II, Section 3 is eligible for membership in the Association, after having paid membership dues for the current fiscal year. Membership dues are twelve dollars ($12.00) for a single member household and fourteen dollars ($14.00) for a dual member household (maximum of 2 adults per membership) per fiscal year.
 

Section 2: Any person outside the boundaries of Sixteen Acres or a business within the boundaries (as defined in Article II, Section 3) is eligible for a non-voting membership (one membership per household or business) after having been approved by the standing Board of Directors and having paid dues for the current fiscal year. Membership dues are fourteen dollars ($14.00) per year.
 

Section 3: For the purpose of the Association, Sixteen Acres shall be defined as within the following boundaries:

East- Wilbraham Town Line.

North- From Wilbraham Town Line down Boston Road to Parker Street.

South on Parker Street to North Branch River, then in a westerly direction to the east side of Alden Street.

West- East of Bonnyview Street in an easterly direction following the lake to

Plumtree and Bradley Road, southerly on Bradley Road to Allen Street.

South- Allen Street and Bicentennial Highway to Cooley Street, south on Cooley

Street to the East Longmeadow line, then east to the Wilbraham Town

Line.
 

The Association shall be on a July 1^st to June 30^th fiscal year.

Section 1: The officers of the Association shall be a President, a Vice President, a Secretary, and a Treasurer.
 

Section 2: The President, Vice President, Secretary, and Treasurer shall be elected by a majority vote of the membership on a biennial basis. The President, Vice President, Secretary and Treasurer so elected are also directors of the Association. The officers so elected shall hold office for two years respectively and until their successors are duly elected.
 

Section 3: The officers of the Association must be current residents of Sixteen Acres and members in good standing as defined in Article II.
 

Section 4: All officers shall be familiar with the Association By-Laws and Roberts Rules of Order.
 

Section 1: PRESIDENT: The duties of the President are those ordinarily designated to this office, i.e., Officiate at meetings in a professional manner and determine the Rules of Order be strictly enforced. The President is to determine that motions are properly stated, recorded, and voted upon. The President shall with the aid of the Vice President prepare an agenda in advance for each meeting. The President is an ex-officio member of all committees. The President shall chair all Board of Directors meetings and shall supervise the standing committees. Upon completion of term of office, the President shall serve as an ex-officio member of the Board of Directors for one year following his/her term.
 

Section 2: The VICE PRESIDENT shall assist the President in his/her duties and shall assume the duties of the President in the absence of the President. The Vice President is also an ex-officio member of all committees. The Vice President shall keep the President abreast of his/her actions.
 

Section 3: The SECRETARY shall be responsible for the recording the proceedings of all membership meeting, the motions, by whom made and seconded, and result of the vote. The Secretary with the aid of a designee shall be responsible for sending out notices, including the agenda for all membership meetings. A copy of all official communication from the Association shall be maintained by the Secretary. All hand or ballot votes shall be counted by the Secretary and reported to the membership. In the absence of the Secretary at a meeting, the President shall appoint a member to assume the duties of the Secretary for that meeting.
 

Section 4: The TREASURER shall receive and safely keep all monies, notes, checks, and negotiable papers belonging to the Association including committees of the Association, in such manner and upon terms and conditions as the directors of the Association shall deem proper. The Treasurer of the Association shall make all payments and disbursements for the Association as approved by the Board of Directors. The Treasurer shall keep or cause to be kept full and accurate books of account which shall at all times show the condition of the finances of the Association and its business doings and transactions. The Treasurer shall prepare and present at each monthly meeting a statement of the receipts and disbursements, which statement shall set forth with reasonable detail, all assets and liabilities of the Association and shall show with reasonable accuracy its financial condition. The Treasurer may be required to give bond for the faithful performance of the Treasurer's duties. The Treasurer shall deposit all funds of the Association to its credit in its corporate name with such banking corporations as the directors shall approve, to be drawn upon only be checks signed on behalf of the Association by the President or the Treasurer.
 

Section 5: The President, Secretary and Treasurer can each spend up to and including fifty dollars ($50.00) for Association business without prior Board of Directors approval. However, such expenditures require prior approval by both the President and the Treasurer.
 

Section 6: ORDER OF PRIORITY- The order of responsibility for chairing meetings is as follows: if the President is unable to chair the meeting, the Vice President shall chair. If the President and the Vice President are unable to chair, the Secretary shall chair the meeting. If none of the above can chair the meeting, the Treasurer shall chair the meeting. If no Officer is present an official meeting may not take place.
 

Section 7: WRITTEN COMMUNICATION- All official communication from the Association shall require the approval of the Board of Directors. A copy of all official communication shall be forwarded to the Secretary.
 

Section 1: The Board of Directors shall be elected by a majority vote of the membership on a biennial basis and shall consist of five (5) to Seven (7) members, in addition to the four officers of the Association. Directors shall be residents of Sixteen Acres and members in good standing.
 

Section 2: The affairs of the Association shall be managed and directed by the Board of Directors elected on a biennial basis and shall have the following authority:

(a) so far as permitted by law, delegate any of its powers to any committee, officer or agent.

(b) Such other powers as are vested in them by operation of these by-laws.
 

Section 3: At all meetings of the Board of Directors, five of the directors shall be present to constitute a quorum. The Board, by a majority, may vote to adopt policy or actions to be taken by the association. With regard to major issues, a membership meeting must be held within thirty (30) days of the Board meeting to affirm or deny the decision of the Board. Major issues are defined as zone change requests, special permit requests, by-law revisions and such other matters as the Board may vote to send to the membership for consideration. In order to vote, a member must belong to the Association for at least thirty (30) days prior to the vote.
 

Section 4: The Board, by a majority, may vote to make monetary donations to individuals, groups and organizations, subject to the following limitations:

(a) The amount that can be donated in any fiscal year shall not exceed $500.00.

(b) A maximum of $200.00, included within this $500.00 limitation, may be used for room rental or donation for use of meeting space.

(c) Other donations shall not exceed $50.00 to any single entity.
 

Section 5: Meetings of the Board of Directors shall be open to the public. The Board of Directors may meet in executive session on the vote of a majority of the Board present and voting.
 

Section 6: In the event of an emergency, all board members must be contacted in person or by telephone, if necessary, for a majority vote, as stated by Roberts Rules of Order.
 

Section 1: In case of death, resignation, disability, removal, re-location of residence outside of the Sixteen Acres as defined in Article II, Section 3, or refusal to act of any office of the Association, a successor may be elected by a majority vote of the Directors present at a meting duly called for that purpose subject to approval by the membership at the next scheduled meeting. In case of the death of one of the officers, the next officer in order of priority shall assume the vacated office, assume those duties along with their own until the Board of Directors can be convened and a replacement named. In the event of the Treasurer's death, the President shall assume those duties until a replacement is named.
 

Section 2: So far as permitted by law, the Directors may at a meeting of the Board, duly called for that purpose, or at a regular monthly meeting of the Association, remove from office any Director originally elected by the membership. The removal from office requires a majority vote of the Directors and Officers. Such a vacancy shall be filled by ballot taken at a meeting of the Board of Directors called for that purpose, or at a regular meeting of the Association. The person to be removed shall be notified in writing at least seven (7) days prior to such meeting. Due process shall consist of a hearing before the Board. Any Director missing three (3) consecutive regular monthly membership and/or directors meeting and/or not attending a minimum of eight (8) regular monthly membership meetings during their term of office is subject for removal as defined in this Section.
 

Article VIII- Meetings of the Association
 

Section 1: The Annual Meeting of the Association shall be held on the third Tuesday of June at a place to be designated by the Board of Directors. Elections shall be held on a biennial basis, in odd number years, at the Annual Meeting. The term of office for all Officers and Directors shall commence on July 1^st .
 

Section 2: Regular meetings of the Association shall be held on the third Tuesday of every month, or whenever directed by the presiding officer or upon request in writing, submitted to the Secretary, by a majority of the Board of Directors.

Section 3: The Secretary shall give notice of the annual meeting to each member, officer and director at least seven (7) days prior to the annual meeting.

Section 4: Five (5) of the Directors and Officers shall constitute a quorum for the transaction of business.

Section 5: Regular monthly meetings of the Association shall be open to the public. The presiding officer may recognize any of the attendees. All members in good standing shall be allowed to vote. Each member must be present to vote.

Article IX- Nomination

Section 1: The President of the Association shall appoint a nominating committee chairman. The nomination committee chairman shall appoint a committee to consist of a minimum of three (3) with a maximum number of five (5) members who shall be responsible for securing nominees for Officers and for the Board of Directors and set up the ballot and procedure for voting. A member of the nominating committee is not disqualified for nomination. It shall be the duty of the nominating committee to verify the candidates' desire for office. The nominating committee shall be formed at the April monthly meeting.

Section 2: Nothing herein contained shall restrict the right of members of the Sixteen Acres Civic Association, Inc. to offer nominations for Officers and for the Board of Directors from the floor at the annual meeting. All nominees must belong to the Association for at least thirty (30) days prior to the vote.

Article X- Elections

Section 1: The Officers and Board of Directors shall be elected on a biennial basis at the annual meeting of the Association in June.

Section 2: All elections shall be under the direction of the nominating committee.

Section 1: General:

(a) The President and Vice President are ex-officio members of all committees except the nominating committee.

(b) Roberts Rules of Order is to be used as a guide when questions of procedure arise regarding the conduct of all meetings.

(c) The President, subject to Board approval, shall appoint the chairman of each standing committee who shall be a director of the Association. Standing committees shall consist of Beautification, Land Use and Zoning, Membership and those deemed necessary by the Board of Directors.

(d) The committee shall study and make a recommendation to the Board of Directors before a vote on the same is taken by the Board of Directors.

Section 2: Special or temporary (ad hoc) committees may be appointed by the President, with an assigned Director as chairperson.

Section 1: The By-Laws may be amended at any meeting of the Association after review by a By-Laws committee appointed for that purpose, provided that notice of such proposed amendment shall be given in writing to members, ten (10) days prior to such meeting. All amendments shall be adopted by affirmative vote of two-thirds, and not less than fifteen, of the members present.

Section 2: A By-Law committee shall be formed to review the by-laws at least every five (5) years.

Section 3: The By-Law committee shall consist of a minimum of three (3) directors. One of the directors shall be assigned as chairperson.

Section 1: The order of business at regular monthly meetings of the Association shall be as follows:

1. Opening

2. Guest Speaker(s)

3. Minutes of the previous meeting- Secretary

4. Treasurer's report.

5. Report of Committees

6. Unfinished business

7. New business

8. Adjournment

Section 2: All business not otherwise provided for shall be transacted according to Roberts Rules of Order.

Adopted May 1976. Revised April 1982, December 1984, April 1987, October 1988, October 1989 July 1996, December 2001, June 2003 and May 2007.